Healthcare Translation Services

Specialist healthcare translation for NHS trusts, hospitals, pharmaceutical companies, and medical device manufacturers. Clinical trial documents, patient information leaflets, regulatory submissions, medical device documentation. MHRA compliance, EMA submissions, FDA translations. ISO 17100 certified processes.

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Translation Services We Provide

Comprehensive translation solutions for healthcare industry

Clinical Trial Documentation

ICH-GCP compliant protocols, informed consent forms, investigator brochures, patient questionnaires, case report forms, regulatory submissions

Pharmaceutical Translation

Drug labels, package inserts (PIL), SmPC documents, marketing authorization applications, pharmacovigilance reports, regulatory correspondence

Medical Device Documentation

IFU (Instructions for Use), technical files, clinical evaluation reports, risk analysis, post-market surveillance, MDR/IVDR compliance

Patient Information Materials

Multilingual patient leaflets, consent forms, discharge instructions, health education materials, appointment letters, NHS communications

Regulatory Submissions

MHRA, EMA, FDA submissions, CTAs (Clinical Trial Applications), INDs, NDAs, orphan drug designations, regulatory correspondence

Medical Records Translation

Patient records, diagnostic reports, hospital discharge summaries, surgical notes, pathology reports, radiology reports

Why Choose Us

Medically-Qualified Translators

Translators with medical degrees, nursing backgrounds, pharmaceutical experience. Subject-matter expertise in cardiology, oncology, neurology, etc.

Regulatory Compliance

MHRA, EMA, FDA requirements. ICH-GCP standards. MDR/IVDR compliance. Pharmacovigilance reporting standards

GDPR & Confidentiality

Secure handling of patient data. NDA protection. ISO 27001 information security. Encrypted file transfers

Clinical Trial Deadlines

Meet CTA submission deadlines, study start dates, regulatory timelines. Rush service for urgent submissions

Why Healthcare Translation Requires Specialist Expertise

Healthcare translation is not simply a matter of linguistic accuracy — it directly impacts patient safety, treatment outcomes, and regulatory compliance. A mistranslated dosage instruction, an unclear contraindication, or an ambiguous informed consent form can have serious consequences for patients and significant legal implications for healthcare providers.

The UK healthcare sector operates within a complex regulatory framework spanning the MHRA (Medicines and Healthcare products Regulatory Agency), NICE (National Institute for Health and Care Excellence), and CQC (Care Quality Commission). Translations must satisfy these bodies while also meeting international standards from the EMA (European Medicines Agency) and FDA for pharmaceutical companies operating globally.

Our healthcare translators combine linguistic expertise with medical knowledge. Many hold medical degrees, nursing qualifications, or pharmaceutical backgrounds. They understand not just the terminology, but the clinical context — ensuring that translated materials are not only accurate but also appropriate for their intended audience, whether that's a patient reading a leaflet or a regulator reviewing a submission.

The UK Healthcare Translation Landscape

The UK's diverse population creates significant demand for healthcare translation. The NHS serves patients speaking over 300 languages, with particular concentrations of Polish, Punjabi, Urdu, Bengali, Gujarati, Arabic, and Chinese speakers. Effective patient communication in these languages is not just good practice — it's increasingly recognised as essential for health equity and clinical effectiveness.

Key healthcare translation requirements in the UK include:

NHS Trusts and ICBs — Patient information leaflets, consent forms, appointment letters, discharge instructions, and public health campaigns in community languages
Pharmaceutical companies — Clinical trial documentation for MHRA submissions, Summary of Product Characteristics (SmPC), Patient Information Leaflets (PIL), and pharmacovigilance reporting
Medical device manufacturers — Instructions for Use (IFU), technical documentation for UKCA/CE marking, clinical evaluation reports under MDR/IVDR
Private healthcare providers — International patient services, medical tourism documentation, overseas patient records
Mental health services — Culturally-adapted assessments, therapy materials, and crisis intervention resources

Regulatory Compliance in Medical Translation

Healthcare translation in the UK must navigate multiple regulatory frameworks, each with specific requirements for translated documentation:

MHRA requirements — All patient-facing materials for medicines must be translated by qualified translators. Back-translation and reconciliation may be required for regulatory submissions. Translator qualifications must be documented for audit purposes
Clinical trial regulations — ICH-GCP (International Council for Harmonisation - Good Clinical Practice) requires that informed consent forms be provided in languages participants understand. Protocol amendments must be translated consistently across all sites
Medical device regulations — MDR (Medical Device Regulation) and IVDR (In Vitro Diagnostic Regulation) require Instructions for Use in the official language(s) of EU/UK member states where devices are marketed
NHS Accessible Information Standard — Healthcare providers must identify, record, and meet patients' communication needs, including providing information in appropriate languages

We maintain detailed records of translator qualifications, provide certificates of accuracy, and can supply back-translations and reconciliation reports for regulatory submissions requiring this documentation.

Client Types We Serve

NHS Trusts & Hospitals

Patient information leaflets (40+ languages)
Multilingual consent forms
Discharge summaries
Health education materials
Appointment communications
COVID-19 public health messaging

Pharmaceutical Companies

Clinical trial documentation (Phase I-IV)
Regulatory submissions (MHRA, EMA, FDA)
Drug labeling and packaging
SmPC and PIL translations
Pharmacovigilance reports
Medical affairs communications

Medical Device Manufacturers

IFU translations (Instructions for Use)
Technical documentation
Clinical evaluation reports
GSPR compliance documentation
MDR/IVDR regulatory submissions
Post-market surveillance reports

Enterprise & Volume Solutions

Scalable translation solutions for organisations with ongoing or high-volume healthcare translation requirements

Dedicated Account Manager

Single point of contact for all your translation needs. Priority support and project coordination.

Volume Pricing

Competitive rates for high-volume projects. Translation memory reduces costs on recurring content.

Framework Agreements

SLA-backed contracts with guaranteed turnaround times, fixed pricing, and service level commitments.

Security & Compliance

ISO 17100 certified. GDPR compliant. NDA protection. Secure file handling for sensitive documents.

Explore Enterprise Solutions

Or call our enterprise team: 0800 193 8888

Available in 200+ Languages

We provide this service in all major world languages

View all 200+ languages

Popular Healthcare Translation Services Language Services

Specialist language services for healthcare translation services

German Medical Translation

German specialists

French Medical Translation

French specialists

Spanish Medical Translation

Spanish specialists

Our Process

1. Specialist Matching

Assign translator with relevant medical specialty (cardiology, oncology, etc.). Verify credentials and regulatory translation experience

2. Terminology Management

Create project glossaries for drug names, medical terms, regulatory language. Maintain consistency across all documents using CAT tools

3. Translation & Medical Review

Native medical translator completes translation. Second medical expert reviews for clinical accuracy. Terminology validation against approved sources

4. Regulatory Compliance Check

Verify compliance with MHRA/EMA/FDA requirements. Check formatting, labeling requirements, mandatory statements, warning text

5. Quality Assurance

Linguistic QA, technical accuracy review, formatting verification, back-translation for critical documents (regulatory submissions)

6. Delivery & Documentation

Deliver in required format with certification, translator CVs (for regulatory submissions), signed statements, audit trail documentation

Case Study

Save the Children - Humanitarian Programme Translation

Multilingual translation for emergency response materials and child safeguarding policies across Middle East and East Africa. 12 languages, 24-hour emergency turnaround, cultural adaptation for sensitive materials.

Read Full Case Study View All Case Studies

Frequently Asked Questions

Common questions about healthcare translation services

Yes. We translate patient information leaflets, consent forms, and health education materials into 40+ languages for NHS trusts. All translations are reviewed by medically-qualified linguists.

Yes. Our healthcare translators hold medical degrees, nursing qualifications, or pharmaceutical backgrounds. They understand clinical terminology and regulatory requirements.

Yes. We translate protocols, informed consent forms, investigator brochures, and regulatory submissions. We provide translator CVs and back-translation certificates for audit purposes.

We operate under strict GDPR compliance with encrypted file transfer, NDA protection, and ISO 27001 information security. Patient data is handled confidentially and destroyed post-project.

Standard delivery is 48-72 hours. For urgent clinical trial submissions or regulatory deadlines, we offer 24-hour rush service. Same-day available for critical documents.

Yes — we offer discounted rates for pharma and healthcare organisations with ongoing translation requirements. Volume clients receive dedicated project managers, priority turnaround, and translation memory savings. Learn about enterprise solutions.

Yes — we support pharmaceutical companies with translation across multiple regulatory jurisdictions simultaneously. We maintain consistency across all language versions and provide documentation suitable for MHRA, EMA, and FDA submissions.

Yes — we have framework agreements with NHS trusts and healthcare organisations. We provide SLA-backed turnaround, consolidated invoicing, and dedicated account management for public sector healthcare clients.

Yes — we provide specialist NHS Wales translation services for all 7 Welsh health boards. We translate patient information, consent forms, and public health materials into Welsh and 200+ languages, fully compliant with Welsh Language Standards.

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